No party, irrespective of the occasion, is ever complete without a bit of entertainment and if you’re hosting the event to end all events, having already hired the best country house party venues out there, then you absolutely have to have entertainment that ties in well with this. You’ve got to think big if you’re going to really impress friends and family, after all!
But how do you go about getting the big-name artist that you’ve set your heart on? Your first step should be to make a list of potential groups who could perform and it might be a good idea to get in touch with some professional event planners to pick their brains about performers and the costs involved.
And then, of course, you’ve got to work out what your budget is. It’s not just about the performance fee – you’ll also likely have to fork out for audio and lighting equipment as well, so always check to see if this will be provided by the artist. Your choice of venue may also be able to help out in this regard. Also think about whether or not you’ll have to provide accommodation, cover travel costs and food, as this will all push the price up.
Get in touch with the booking agent or promoter to find out whether your first choice of artist will be available on the date of your event. It might be worth looking for a performer that will already be in your local area as this could really help to drive down the overall costs.
A key point to remember is that even though the majority of artists will quote you a specific amount for their appearance at your event, you can always negotiate on price… and you should certainly always try. Once you’ve successfully navigated your way through this part of the process, make sure that you get everything down in writing in an official contract so you’re protected and know that everything should go off without a hitch.
You’ll also need to think about the venue you’ve chosen as this may well inform the kind of performer you end up going with. Think about it – does your choice of artist often perform with a full orchestra behind them? If so, then you’ve got to make sure that your venue will be able to accommodate the number of people and the number of instruments.
If you’d rather have an acoustic guitar solo act, an intimate venue would be better because if you’ve got a big space and lots of guests, your performer won’t be heard. By the same token, a big band or orchestra will overwhelm a smaller venue choice.
Where are you going to book for your next event? Let us know how you found the process.