When it comes to putting on an exposition of some kind, you’re sure to want to impress your delegates – and a key factor of this is choosing the right kind of conference venues to suit the aim of your occasion. But how do you go about doing this? Here are a few points to bear in mind when looking for the perfect place to hold your next business event.

Work out capacity

The first step you should take is to decide on guest numbers as this will dictate the size of the venue required. You don’t want anything too big or the space will feel empty, but equally you don’t want anything too small or everyone will feel cramped and hemmed in. Also bear accessibility in mind and choose somewhere that’s accessible to everyone, specifically those with disabilities.

Location

It would perhaps be wise to pick somewhere that has excellent transport links as you can’t assume that people will be happy to drive to your event. Buses, trains and taxis are a must – make it as easy as possible for your guests to get there.

Connectivity

This is another key point to bear in mind when choosing a venue for a business meeting or similar kind of event. These days, WiFi should come as standard and you may find you have a few disgruntled guests to deal with if they can’t get online easily.

Get a list of provided services

You don’t want to find yourself caught short and having to arrange certain aspects of the day at late notice so always ask your choice of venue for a list of the services they provide. Do they, for example, offer floral arrangements, parking facilities, in-house security and so on. Picking somewhere that includes all these may also have an impact on the overall price.

Schedule a visit

Don’t just sign on the dotted line when you spot a venue you think might be appropriate. You absolutely must go and have a look at it first to make sure that it’s right for you and your event. Ask for pictures, yes, but don’t just go off these – they may be a bit misleading. Ask for a tour of the site and have a look at everything, from the bathrooms to the carpark… you certainly won’t regret it!